Read, checked, filed

Invoice checking and approval with AI

Every invoice, receipt and credit note read down to the line: supplier, number, dates, lines, VAT per rate, terms and Skonto. Ocost checks the sums and what a valid invoice must say, then files and books it.

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How it runs

1
It comes in
Uploaded, photographed, in a ZIP or forwarded by mail. The same file twice is filed once.
2
It is read
ZUGFeRD and XRechnung exactly, without a model; PDFs and scans page by page, each value with where it stands.
3
It is checked
Net, VAT and total add up; the invoice names what § 14 UStG asks for. What doesn’t is asked once, with its reason.
4
It is filed and booked
Under its supplier, matched to its order, ready for payment and for the DATEV export.

Checked before it is paid

Every invoice against its order and delivery

Each line compared: what was ordered, what arrived, what is billed. You see the difference and answer it in one click.

Comparison

FK-2026-1187 · Feldkamp Bürotechnik GmbH

PO-2401 · LS-90417

Doesn’t match

Matches but for one line: 3 pcs more billed than delivered (+€687.00)

Line	Ordered	Delivered	Invoiced	Result
Office chair Ergo Pro, blackFK-1040 · by article number	10 pcs · €229.00 each	10 pcs	13 pcs · €229.00 each	Doesn’t match
Height-adjustable desk 160 x 80FK-2160 · by article number	5 pcs · €489.00 each	5 pcs	5 pcs · €489.00 each	Matches

Office chair Ergo Pro, blackDoesn’t match
by article number
Ordered
10 pcs€229.00 each
Delivered
10 pcs
Invoiced
13 pcs€229.00 each
Height-adjustable desk 160 x 80Matches
by article number
Ordered
5 pcs€489.00 each
Delivered
5 pcs
Invoiced
5 pcs€489.00 each

Your answer

ConfirmAcceptAsk the buyerDispute: 3 pcs, €687.00

Comparison

QM-R-30419 · Quellmann Industriebedarf KG

PO-2402 · LS-7781 · LS-7802

Doesn’t match

Matches but for one line: €4.20 each above the order (+€168.00)

Line	Ordered	Delivered	Invoiced	Result
Stainless screw assortment, 1,200 piecesQM-0711 · by article number	40 pcs · €38.50 each	40 pcs (25 + 15)	40 pcs · €42.70 each	Doesn’t match
Cable ties 300 mm, bag of 100QM-1204 · by Ocost, by meaning, 60 bags = 6,000 pcs	60 bags · €6.90 each	6,000 pcs	60 bags · €6.90 each	Matches
Assembly gloves size 9, pairQM-3309 · by article number	120 pcs · €3.20 each	120 pcs	120 pcs · €3.20 each	Matches

Stainless screw assortment, 1,200 piecesDoesn’t match
by article number
Ordered
40 pcs€38.50 each
Delivered
40 pcs (25 + 15)
Invoiced
40 pcs€42.70 each
Cable ties 300 mm, bag of 100Matches
by Ocost, by meaning, 60 bags = 6,000 pcs
Ordered
60 bags€6.90 each
Delivered
6,000 pcs
Invoiced
60 bags€6.90 each
Assembly gloves size 9, pairMatches
by article number
Ordered
120 pcs€3.20 each
Delivered
120 pcs
Invoiced
120 pcs€3.20 each

Your answer

ConfirmAcceptAsk the buyerDispute: €168.00

Comparison

FK-2026-1203 · Feldkamp Bürotechnik GmbH

LS-90455

Matches

Matches: every line as delivered.

Line	Ordered	Delivered	Invoiced	Result
Dual monitor arm, desk clampFK-3302 · by article number	—	6 pcs	6 pcs · €119.00 each	Matches

Dual monitor arm, desk clampMatches
by article number
Ordered
—
Delivered
6 pcs
Invoiced
6 pcs€119.00 each

Prices not checked: there is no order. The quantities are checked against the delivery note; ordered by phone.

Your answer

ConfirmAsk the buyer

8 deliveries arrived complete
Delivery notes match their orders line by line
Pay 9 invoices
Each checked: it matches what arrived, or it is a service with nothing to receive

Made-up documents of the demo business, matched as Ocost does.

What it reads

Every kind of invoice
Partial and final invoices, credit notes, receipts, pro formas and reminders, each kept as what it is.
VAT per rate
An invoice at 19% and 7% is two groups that add up to its totals to the cent.
Terms and Skonto
Due day from the printed terms, the discount and its last day, so it is paid on time.
Found again by its words
Search what an invoice says, on any page, in your words.

Invoice checking and approval with AI

How it runs

It comes in

It is read

It is checked

It is filed and booked

Every invoice against its order and delivery

8 deliveries arrived complete

Pay 9 invoices

What it reads

Every kind of invoice

VAT per rate

Terms and Skonto

Found again by its words

Send Ocost a month of documents