Request → approve → order → receive → invoice → pay

Procure to pay software for mid-sized companies

Say “3 office chairs” and Ocost prepares the request from what you bought before: about €567 at Büromöbel Schmidt, as on PO-2316. Approval follows your limits; the order, the goods receipt and the invoice follow the purchase.

Start free trial

How it runs

1
Request
In words, by voice or on Buying. Ocost fills in supplier, model and price from your last purchase of it.
2
Approve
By the approver’s limits and the cost centre’s budget; whoever is away has their cover asked.
3
Order and receive
The order to the supplier, then what arrived confirmed against it, part by part.
4
Invoice and pay
The invoice matched three ways, then paid in a run, Skonto first.

At the end of the flow

What arrived and what is billed, matched for you

Deliveries that match their orders are confirmed in one batch, invoices that match what arrived are paid in another; only the differences wait for a person.

Comparison

FK-2026-1187 · Feldkamp Bürotechnik GmbH

PO-2401 · LS-90417

Doesn’t match

Matches but for one line: 3 pcs more billed than delivered (+€687.00)

Line	Ordered	Delivered	Invoiced	Result
Office chair Ergo Pro, blackFK-1040 · by article number	10 pcs · €229.00 each	10 pcs	13 pcs · €229.00 each	Doesn’t match
Height-adjustable desk 160 x 80FK-2160 · by article number	5 pcs · €489.00 each	5 pcs	5 pcs · €489.00 each	Matches

Office chair Ergo Pro, blackDoesn’t match
by article number
Ordered
10 pcs€229.00 each
Delivered
10 pcs
Invoiced
13 pcs€229.00 each
Height-adjustable desk 160 x 80Matches
by article number
Ordered
5 pcs€489.00 each
Delivered
5 pcs
Invoiced
5 pcs€489.00 each

Your answer

ConfirmAcceptAsk the buyerDispute: 3 pcs, €687.00

Comparison

QM-R-30419 · Quellmann Industriebedarf KG

PO-2402 · LS-7781 · LS-7802

Doesn’t match

Matches but for one line: €4.20 each above the order (+€168.00)

Line	Ordered	Delivered	Invoiced	Result
Stainless screw assortment, 1,200 piecesQM-0711 · by article number	40 pcs · €38.50 each	40 pcs (25 + 15)	40 pcs · €42.70 each	Doesn’t match
Cable ties 300 mm, bag of 100QM-1204 · by Ocost, by meaning, 60 bags = 6,000 pcs	60 bags · €6.90 each	6,000 pcs	60 bags · €6.90 each	Matches
Assembly gloves size 9, pairQM-3309 · by article number	120 pcs · €3.20 each	120 pcs	120 pcs · €3.20 each	Matches

Stainless screw assortment, 1,200 piecesDoesn’t match
by article number
Ordered
40 pcs€38.50 each
Delivered
40 pcs (25 + 15)
Invoiced
40 pcs€42.70 each
Cable ties 300 mm, bag of 100Matches
by Ocost, by meaning, 60 bags = 6,000 pcs
Ordered
60 bags€6.90 each
Delivered
6,000 pcs
Invoiced
60 bags€6.90 each
Assembly gloves size 9, pairMatches
by article number
Ordered
120 pcs€3.20 each
Delivered
120 pcs
Invoiced
120 pcs€3.20 each

Your answer

ConfirmAcceptAsk the buyerDispute: €168.00

Comparison

FK-2026-1203 · Feldkamp Bürotechnik GmbH

LS-90455

Matches

Matches: every line as delivered.

Line	Ordered	Delivered	Invoiced	Result
Dual monitor arm, desk clampFK-3302 · by article number	—	6 pcs	6 pcs · €119.00 each	Matches

Dual monitor arm, desk clampMatches
by article number
Ordered
—
Delivered
6 pcs
Invoiced
6 pcs€119.00 each

Prices not checked: there is no order. The quantities are checked against the delivery note; ordered by phone.

Your answer

ConfirmAsk the buyer

8 deliveries arrived complete
Delivery notes match their orders line by line
Pay 9 invoices
Each checked: it matches what arrived, or it is a service with nothing to receive

Made-up documents of the demo business, matched as Ocost does.

Where it helps

Who has it now
Each purchase shows its step and the person it waits for.
Budget before the order
Spent, ordered and left against the budget, before anyone commits.
Skonto days
A payment run on the day the discount still holds.
Bought before?
Open requests and stock for the same thing, before a second order.

Procure to pay software for mid-sized companies

How it runs

Request

Approve

Order and receive

Invoice and pay

What arrived and what is billed, matched for you

8 deliveries arrived complete

Pay 9 invoices

Where it helps

Who has it now

Budget before the order

Skonto days

Bought before?

Send Ocost a month of documents