Invoice, order, delivery

Three-way match: invoice, order, delivery note

Each invoice is matched against its order and what arrived, line by line. What agrees is ready to pay; what doesn’t is named with its documents: “13 chairs billed, 10 delivered (LS-90417)”.

Start free trial

How it runs

1
Find the order
By the number the invoice names, else by supplier, lines and amounts.
2
Find what arrived
Delivery notes and goods receipts against the order, the remainder still open.
3
Compare line by line
Quantity billed against delivered, price against the order, in the order’s units.
4
Decide what differs
Confirm, accept with a reason, hold for the buyer or dispute the lines in question. Undo for 24 hours.

As Ocost shows it

Three documents, one line at a time

Quantities and prices compared, units converted, an invoice without an order checked against its delivery note. Every answer says what happens next.

Comparison

FK-2026-1187 · Feldkamp Bürotechnik GmbH

PO-2401 · LS-90417

Doesn’t match

Matches but for one line: 3 pcs more billed than delivered (+€687.00)

Line	Ordered	Delivered	Invoiced	Result
Office chair Ergo Pro, blackFK-1040 · by article number	10 pcs · €229.00 each	10 pcs	13 pcs · €229.00 each	Doesn’t match
Height-adjustable desk 160 x 80FK-2160 · by article number	5 pcs · €489.00 each	5 pcs	5 pcs · €489.00 each	Matches

Office chair Ergo Pro, blackDoesn’t match
by article number
Ordered
10 pcs€229.00 each
Delivered
10 pcs
Invoiced
13 pcs€229.00 each
Height-adjustable desk 160 x 80Matches
by article number
Ordered
5 pcs€489.00 each
Delivered
5 pcs
Invoiced
5 pcs€489.00 each

Your answer

ConfirmAcceptAsk the buyerDispute: 3 pcs, €687.00

Comparison

QM-R-30419 · Quellmann Industriebedarf KG

PO-2402 · LS-7781 · LS-7802

Doesn’t match

Matches but for one line: €4.20 each above the order (+€168.00)

Line	Ordered	Delivered	Invoiced	Result
Stainless screw assortment, 1,200 piecesQM-0711 · by article number	40 pcs · €38.50 each	40 pcs (25 + 15)	40 pcs · €42.70 each	Doesn’t match
Cable ties 300 mm, bag of 100QM-1204 · by Ocost, by meaning, 60 bags = 6,000 pcs	60 bags · €6.90 each	6,000 pcs	60 bags · €6.90 each	Matches
Assembly gloves size 9, pairQM-3309 · by article number	120 pcs · €3.20 each	120 pcs	120 pcs · €3.20 each	Matches

Stainless screw assortment, 1,200 piecesDoesn’t match
by article number
Ordered
40 pcs€38.50 each
Delivered
40 pcs (25 + 15)
Invoiced
40 pcs€42.70 each
Cable ties 300 mm, bag of 100Matches
by Ocost, by meaning, 60 bags = 6,000 pcs
Ordered
60 bags€6.90 each
Delivered
6,000 pcs
Invoiced
60 bags€6.90 each
Assembly gloves size 9, pairMatches
by article number
Ordered
120 pcs€3.20 each
Delivered
120 pcs
Invoiced
120 pcs€3.20 each

Your answer

ConfirmAcceptAsk the buyerDispute: €168.00

Comparison

FK-2026-1203 · Feldkamp Bürotechnik GmbH

LS-90455

Matches

Matches: every line as delivered.

Line	Ordered	Delivered	Invoiced	Result
Dual monitor arm, desk clampFK-3302 · by article number	—	6 pcs	6 pcs · €119.00 each	Matches

Dual monitor arm, desk clampMatches
by article number
Ordered
—
Delivered
6 pcs
Invoiced
6 pcs€119.00 each

Prices not checked: there is no order. The quantities are checked against the delivery note; ordered by phone.

Your answer

ConfirmAsk the buyer

8 deliveries arrived complete
Delivery notes match their orders line by line
Pay 9 invoices
Each checked: it matches what arrived, or it is a service with nothing to receive

Made-up documents of the demo business, matched as Ocost does.

What it catches

Billed but not delivered
More on the invoice than on the delivery notes.
Above the order’s price
A unit price over what was ordered, by how much.
No order at all
An invoice nobody ordered goes to the person who approves it.
A new bank account
An IBAN other than the supplier’s known one is held before anything is paid.

Three-way match: invoice, order, delivery note

How it runs

Find the order

Find what arrived

Compare line by line

Decide what differs

Three documents, one line at a time

8 deliveries arrived complete

Pay 9 invoices

What it catches

Billed but not delivered

Above the order’s price

No order at all

A new bank account

Send Ocost a month of documents